Blog
How maintenance is organised in practice: what gets planned, what gets recorded and what can be proven afterwards.
GMAO Cloud launches a new website
We rebuilt gmaocloud.es from scratch: new structure, rewritten content, and the same URLs preserved so we didn't lose our history.
Building your own CMMS with AI?
What it really takes to build your own maintenance system, what part AI solves and what part it doesn't, and when it actually makes sense.
New list views in GMAO Cloud
How to get the most out of list views: filters that save, columns that matter, frequent searches, and exporting without building a report.
What GMAO Cloud is for and who it fits
What problem GMAO Cloud solves, what kind of companies it fits — multi-site, field technicians, growing operations — and where it probably isn't needed.
CMMS for elevator maintenance
How elevator maintenance gets organized: mandatory inspections, entrapment alerts, per-unit history, and proof for an inspection body.
Maintenance software: what it is and what it isn't
How a CMMS differs from an ERP, a helpdesk, a facility management tool or a spreadsheet, and when each one is actually needed.
Automating maintenance: where to start
Which automations to set up first in maintenance, in what order, and why some should be left for last even though they look the most impressive.
CMMS for waste management companies
How a waste management operation is maintained: scattered fleet and containers, plant machinery, document traceability, and mandatory inspections.
Staff management in a CMMS: what it covers
What part of staff management maintenance needs to be able to plan — shifts, working hours, vacations, PPE — and what stays explicitly out of scope.
Maintenance history: what it's for
What an asset's history stores, how it builds up without extra effort, and what concrete decisions it enables that you'd otherwise make blind.
Common mistakes with work orders
The most frequent mistakes in managing work orders — extra fields, ambiguous statuses, closing without data — and how to fix them without redoing anything.
CMMS for restaurants and hospitality
How a professional kitchen gets maintained: refrigeration with logged temperatures, extraction, cooking equipment, and the documentation an inspection asks for.
CMMS for healthcare facilities
How a health center, care home, or clinic maintains its facilities: critical installations, sanitary water, contractors, and documentation that gets inspected.
Work order templates: what they are for
What a work order template is, how it is defined by equipment family, what field types it supports, and why it turns an inspection into usable information.
Incident management: how to set it up
How incident management is set up in GMAO Cloud: entry channels, types and priorities, statuses with deadlines and alerts, and conversion into a work order.
CMMS for leisure venues
How a cinema, an amusement park, or a recreation center is maintained: rides and equipment, capacity, mandatory inspections, and alerts from front-of-house staff.
Asset management: what to record for each unit
What data an asset record needs, how to group it by system and family, and why that classification drives almost everything else in the system.
CMMS for retail
What a store or a small chain needs from its maintenance: reports from the counter, outside vendors, cost per store and what you have to prove.
How a food production plant handles maintenance
How a food plant handles maintenance: refrigeration and its records, traceability of every intervention, fluorinated gases, documentation and audits.
What can actually be automated in maintenance
What maintenance tasks are truly automated — generating orders, notifying, deducting stock, assigning — and where a person should keep deciding.
Why you need maintenance software
When a company outgrows managing maintenance with spreadsheets, what specific problems a CMMS solves, and what it takes for it to actually work.
Why a maintenance plan doesn't get followed
The six reasons a preventive plan stays on paper, the tell-tale sign for each one, and what to fix in each case.
Planned maintenance by industry
What a planned maintenance program brings to retail, third-party maintenance and industry, and why it gets configured differently in each case.
CMMS for the healthcare sector
What a healthcare facility needs from its maintenance system: criticality, response times, traceability of every intervention, and contractor control.
What each role gains from a CMMS
The benefits of a maintenance program by profile: management, maintenance lead, technician, administration, and the end client.
What a CMMS is and what it improves in a company
What a CMMS is, what concrete problems it solves — lost orders, untracked warranties, stock that doesn't add up — and what it takes for the improvement to be real.
CMMS for town councils and municipal services
How a town council manages maintenance for buildings, street lighting and facilities: requests, contractors, regulatory traceability and justifying spend.
CMMS for HVAC companies
How an HVAC company manages its maintenance contracts, mandatory inspections, fluorinated gases and the job report signed in the field.
CMMS for dental clinics
How a dental clinic maintains its equipment: chairside units, sterilization with its records, radiology, and the documentation an inspection asks for.
The work order: what it holds
What fields a work order has in a CMMS, why each one is there, and what you can answer afterward thanks to them.
The advantages of a preventive maintenance program
What you gain from a preventive maintenance program: fewer breakdowns, predictable cost, longer equipment life, and proof of what was done when it is needed.
Do You Need a CMMS? When Yes and When Not Yet
The signs that a spreadsheet has stopped being enough, and the cases where a CMMS still doesn't pay off. With criteria, not with sales pitches.
How to choose the best CMMS in 2026
Criteria for choosing a CMMS in 2026: pricing model, real field use, data ownership, integrations and what happens to old versions.
User control: what to demand from a CMMS
What to demand from a CMMS in terms of access control: profiles, document visibility, traceability, and why per-user pricing breaks everything.
CMMS for pest control companies
How a pest control company organizes its periodic treatments, field reports, biocide traceability and customer documentation.
Free GMAO Cloud demo: how to make the most of it
What you'll see in a GMAO Cloud demo, what's worth bringing along so it actually leads somewhere, and what questions to ask before deciding anything.
Getting maintenance reports without the work
How to get reports to generate themselves: what needs to be recorded, which reports exist, and how to avoid a dashboard nobody looks at.
Predictive maintenance: how to get started
What predictive maintenance is, what gets measured, where thresholds come from, and what role a CMMS plays as the place where the history and the decision live.
Organizing maintenance tasks
How to organize the work of a maintenance team: what goes on the list, how it gets prioritized, who picks it up, and what to do with what never gets done.
CMMS for third-party maintenance companies
How a service company manages maintenance contracts: the sold plan, work orders signed in the field, the client portal, and profitability per contract.
Cloud CMMS vs. on-premise server
What changes when your maintenance system runs in the cloud: infrastructure cost, field access, updates, and what to ask about your data.
Users and permissions in a CMMS
How access is organized in GMAO CLOUD: profiles, document visibility, what each client sees, and why unlimited licenses shape all of it.
Managing incidents with a CMMS: the advantages
How incident management changes with a CMMS: a single entry point, priorities and SLAs, statuses with alerts, conversion into work orders, and measuring the service.
CMMS for car dealerships
How a dealership maintains its own facilities: the workshop, lifts, paint booth, showroom, and the mandatory inspections that apply to it.
How a healthcare facility is maintained
How a healthcare facility is maintained: clinical equipment and critical facilities, traceability of every intervention, and reports that can't wait.
From alert to close-out: the full circuit
The journey of a maintenance job step by step: how it comes in, how it gets prioritized, how it gets assigned, how it's carried out in the field, and what's left when it closes.
Service providers: why you need a CMMS
What changes for a technical service provider: the plan is the contract, the signed report backs the invoice, and the customer portal cuts down on calls.
CMMS for marinas and yacht clubs
How a marine facility handles maintenance: docks, service pedestals, travel lifts and boatyards, with salt air and a sharply defined season.
Digitizing maintenance documentation
How to move from paper archives to useful documentation: what to scan first, where to store it, who can see it, and how to avoid discovering expirations too late.
CMMS for shopping malls
How a shopping mall is maintained: common areas, critical installations with the public present, coordination with tenants, and justifying spend to ownership.
FAQ before you sign up
The questions that come up most before contracting a CMMS — pricing, rollout, data, integrations, offline — answered straight.
What you lose without a CMMS
The five things a company loses the ability to do when maintenance isn't recorded, and why none of them come back afterward.
GMAO Cloud: what it is and how it works
How GMAO Cloud works under the hood: from alert to closed order, what each step records, and what information remains afterward to decide with data.
CMMS for auto repair shops
How a repair shop organizes its repair orders, parts with their cost, real time spent on each job, and the history of each vehicle.
CMMS for restaurant chains
How a restaurant chain handles maintenance: the same equipment across every location, alerts from the manager, providers by zone, and comparisons across sites.
What sets GMAO Cloud apart from other systems
The product decisions that actually set GMAO Cloud apart: unlimited licenses, real offline mode in the technician app, per-family configuration, and data export.
Five things that change with a cloud CMMS
Five practical consequences of having your maintenance system in the cloud: access, customers inside, multi-site, updates, and predictable cost.
CMMS for airports and infrastructure
How an infrastructure that can't stop gets maintained: highly diverse assets, narrow work windows, multiple contractors, and required traceability.
Test: do you need maintenance software?
Twelve questions to find out whether your maintenance management has fallen short, what each answer means, and what to do based on the result.
What planned maintenance is for
What a planned maintenance program does: how periodicity is defined, how work gets spread across the calendar, and what alerts you when something slips.
Unexpected uses of a CMMS
Eight not-so-obvious uses of a maintenance system: site openings, transfers, provider negotiation, insurance, training and sales arguments.
Preventive maintenance with a spreadsheet vs. a CMMS
What a spreadsheet can handle for preventive maintenance, exactly where its ceiling is, and what changes when you move to a system.
CMMS for hospitality maintenance
What a hotel needs from its maintenance: reports from the front desk and housekeeping, out-of-service rooms, and preventive work that adapts to occupancy.
CMMS for swimming pool maintenance
How swimming pool maintenance is managed: water checks with values, plant room, batch-tracked parts, deviation alerts and documentary proof.
What an asset inventory brings to your service
How a well-built inventory improves the service you provide: arriving informed, not repeating visits, answering customers, and deciding replacements with data.
Cost control in maintenance
How to actually calculate what maintenance costs: cost per asset, per contract and per job, and what needs to be recorded for it to come out on its own.
The three types of preventive maintenance
Time-based, meter-based, and condition-based preventive maintenance: how they differ, when to use each one, and how to set up all three in a CMMS.
A CMMS tailored to you: what can be adapted
What actually gets configured in a CMMS — custom fields, statuses, checklists, permissions, alerts — and where the line sits between configuring and custom development.
CMMS for gyms and sports centers
How a gym is maintained: heavily used gym-floor machines, changing rooms, HVAC and the water area, with member alerts and proof of work done.
Technician management: what a field worker sees and does
How a technician works with a CMMS: their daily work orders, stopwatch time tracking, materials, checklists and signature, with or without coverage.
How CMMS software has changed
From paper to on-premise servers, from servers to the cloud and from the cloud to mobile: what has really changed in maintenance software and what hasn't.
How maintenance software works
What a CMMS does under the hood: how it generates work, how it distributes it, how it gets logged in the field and what can be done afterward with what was recorded.
What not planning maintenance costs you
The four costs a company without a maintenance plan pays for — emergencies, downtime, spare parts and service life — and how to calculate them with your own data.
From craft to process in maintenance
What separates maintenance that runs on craft from maintenance that runs as a process, and the five steps to get from the first to the second.
How to improve maintenance management
Six concrete changes to improve maintenance management, ordered by how quickly they pay off and without needing to reorganize anything.
CMMS for fleet maintenance
How fleet maintenance gets managed: time-based and mileage-based preventive maintenance, documentation with expiration dates, spare parts, and real cost per vehicle.
Industrial maintenance: how it gets organized
What industrial maintenance is, what types exist, how to decide which equipment is critical, and what to log to improve a plant's reliability.
Getting a CMMS with the Kit Digital grant
How a CMMS fits into the Kit Digital grant program, what the voucher covers and what it doesn't, and how to use it so the rollout doesn't stall halfway.
Geolocation applied to maintenance
What geolocation brings to maintenance: technician routes, assets located on a map, location-tagged signatures, and where the reasonable limit is.
Looking for a CMMS: where to start
How to approach the search for a CMMS: what to decide before watching demos, what to ask, what to test, and which mistakes get expensive later.
How to build a preventive maintenance plan
How to build a preventive plan from scratch: which equipment goes in, what to check, how often, who does it and how to know afterward whether it is being followed.
Kit Digital: how to make the most of it
How to plan a CMMS rollout funded through Kit Digital so the grant doesn't get spent on a tool nobody ends up using.
Is There a Free CMMS? What's Out There and What It Costs
What free options exist for managing maintenance, where the hidden cost is, and when it pays off to pay for a CMMS instead of improvising.
What changes in a year with a CMMS
What happens month by month during the first year with a maintenance system: what shows up right away, what takes time, and what never arrives if it isn't fixed.
How a maintenance program gets implemented
The phases of a CMMS rollout: what to decide beforehand, in what order to load the data, when the field team comes in, and what makes the project fail.
Which industries a CMMS benefits
Which industries a maintenance software fits and why: industry, retail, hotels, healthcare, sports facilities, energy, cleaning, and third-party services.
Why use maintenance management software
What you gain by moving from paper and spreadsheets to maintenance management software, and what specific problems disappear from your day to day.
How to justify a CMMS internally
How to build the case for rolling out a maintenance system: what figures to use, what objections come up, and how to answer them with your own data.
CMMS for sports facilities
How a sports center or club maintains itself: the pool area with its records, courts and surfaces, HVAC, and proof of work done for inspections.
Maintenance reports: which ones exist
The reports GMAO Cloud provides —cost per asset, MTBF and MTTR, hours, annual plan, anomalies—, how they are filtered, and what you need to log for them to mean anything.
Subcontractors: how to bring them into the system
How to make external companies' work get recorded the same way your own does: registering them as a provider, work orders, signature, and a connector between installations.
What modules GMAO Cloud has
A tour of what GMAO Cloud covers — assets, preventive maintenance, orders, warehouse, purchasing, budgets, documents, reports — and how they fit together.
Productivity: what the team gains with a CMMS
Where time gets lost in a maintenance operation — travel, repeat visits, searching, admin work — and what actually reduces it.
CMMS for vehicle rental companies
How a rental fleet gets maintained: mileage-based inspections, condition between rentals, expiring documentation and real cost per unit.
Why there is no such thing as a truly free CMMS
Where the cost of free maintenance-management options actually goes — server, rollout, support, limits — and when paying is worth it.
Managing maintenance teams with a CMMS
How maintenance teams and shifts get organized: workload distribution, self-assignment of work orders, schedules and vacations, and measuring real hours per technician.
CMMS for renewable energy
How a solar or wind farm gets maintained: scattered assets with no signal, technician routes, runtime-based preventive maintenance and proof of availability.
What to ask a CMMS for predictive maintenance
What a CMMS needs to bring if you want to do predictive maintenance: threshold-based readings, automatic orders, per-asset history, and data export.
How to organize maintenance for a building
How building maintenance gets organized: inventory by system, regulatory obligations, contractors, and the file ownership asks for.
Self-assignment of work orders: how it works
What self-assignment of work is in GMAO Cloud, when the technician takes it themselves and when configurable rules handle it, and what should not be automated.
CMMS for medical equipment maintenance companies
How a biomedical engineering company manages its portfolio: equipment at customer sites, contracts with deadlines, serial-number traceability and documentation.
Warehouses, price lists and batches: how they work
How maintenance material is controlled: multiple warehouses with their own valuation method, price lists by client and supplier, and batch traceability.
Document manager: how much time it saves
Where time goes when searching for maintenance documentation, and what prevents it: documents attached to the asset, permissions by role, and expiry alerts.
CMMS for supermarkets and grocery retail
How a supermarket chain maintains its stores: commercial refrigeration with temperature logging, alerts from the store, providers by zone, and cost per site.
GMAO CLOUD in GAME stores
How GAME manages maintenance across its store network with GMAO CLOUD: reports from the store, suppliers with their own price list, and data flowing into Navision.
The first four weeks with a CMMS
What to do each week when rolling out a maintenance system: what to load first, when the field team comes in, and what should be working by the end of the month.
What to expect from your CMMS vendor's support
What onboarding support for a CMMS rollout should include, what to ask before signing, and what part of the work no vendor can do for you.
CMMS for facility management
What a facility management company needs: multi-client support, subcontractor control, service levels and monthly reporting to the client.
How to calculate the return on a CMMS
How to estimate whether a maintenance system pays off, what numbers of your own to use, and why we don't publish savings percentages.
Guide: what a CMMS solves, by problem
A practical index of maintenance problems and where each one is explained: operational, cost, knowledge, and compliance.
The gaps a CMMS solves
The twelve typical holes in maintenance management without a system —lost work orders, warranties, stock, history— and what solves each one.
Continuous improvement in maintenance: the method
How to apply continuous improvement to maintenance: what to measure, how often to review it, how to decide on a change and how to check afterward whether it worked.
How a preventive maintenance job actually runs
What happens from the moment the system generates a preventive order until it closes: preparation, field execution, anomalies, and what ends up on record.
Implementing an ERP: what it delivers and what it leaves out
What an ERP solves for a company, which areas it does not cover well — maintenance among them — and how to decide the order of the projects.
Factors for Choosing Issue-Tracking Software
How to decide on a maintenance and issue-tracking CMMS: how far you want to manage things, who's going to use it, what can be adapted, and what to test before signing.
The rollouts that work
The five traits that repeat across CMMS rollouts that succeed, and the four that show up in the ones that stall halfway.
Three figures every management team should know
The three maintenance figures a management team should have on hand: cost per asset, profitability per contract, and preventive-to-corrective ratio.
How GMAO CLOUD evolves
How we decide what goes into the product, why we don't charge per version, and what to ask any vendor about how they evolve their software.
Time management in maintenance
Where a maintenance team's time actually goes — travel, waiting, searching, repeat visits — and what concretely reduces each drain.
Tools are not the same as a system
Why having tools isn't the same as having a management system, what changes when information stops being scattered, and how it shows up day to day.
Maintenance 4.0: what it is and what it takes
What maintenance 4.0 actually means beyond the marketing: sensors, data, prediction and mobility, and what needs to be solved before getting there.
The Human Factor in a CMMS Rollout
Why maintenance systems fail even when the tool is good, and what to do so the team uses it without anyone having to chase them.
Planning the week in maintenance
How to organize a maintenance team's week: what to reserve for preventive work, how much to leave free for emergencies, and how to reschedule without breaking the plan.
Planning maintenance with a Gantt chart
How to use a Gantt chart to distribute maintenance work: seeing each technician's load, rescheduling by dragging, and seeing what has no owner.
Seven reasons to choose GMAO Cloud
The seven product decisions why companies choose GMAO Cloud, each with its practical consequence and what it does not cover.
10 tips for a maintenance manager
Ten practices of a good maintenance manager: prioritize, plan against reality, measure what matters, and document what only one person knows.
10 advantages of integrating your CMMS with your ERP
What you gain by connecting your CMMS to your ERP: invoicing without typing everything twice, a single master for customers and items, and real cost per asset and per contract.
Legal maintenance: how it gets proven
How mandatory maintenance is organized with a CMMS, what counts as valid proof during an inspection, and why no specific module is needed for it.
The document manager: uses you would not expect
Beyond storing manuals: certificates with their scope, visibility by role, expiry alerts, and documentation available without coverage.
Autonomous maintenance: what it is and how to roll it out
What autonomous maintenance is, how it differs from traditional maintenance, what tasks the production operator takes on, and how to record it so it actually works.
Spare parts management: what to stock and what not to
How to decide which spare parts to stock, how to avoid return visits caused by missing material, and how to know which items are tying up money.
Documenting maintenance work
What has to be recorded from every maintenance job, what makes a valid record, and how to get it without adding work for the technician.
Types of maintenance and which to use for each case
Corrective, preventive, predictive, autonomous maintenance and improvement: what each one is, when it fits, and why almost every company gets the mix wrong.
Total Productive Maintenance (TPM): what it is
What TPM or total productive maintenance is, what its pillars are, what losses it aims to eliminate, and what you need to record to apply it.
A technician's time is the scarce resource
Why the bottleneck in maintenance isn't budget but available hours, and what consumes them without ever showing up in a report.
Spare parts management with a CMMS
How maintenance spare parts are controlled: minimum stock, real cost per intervention, batches and expiry, transfers, and restocking without urgency.
Criteria for choosing an adaptable ERP
What makes an ERP adaptable: being comprehensive, modular, and open. And where a CMMS fits in — the piece almost no ERP covers well.
Integrating a CMMS with your ERP: how to approach it
What a CMMS covers that the ERP doesn't, how data is split between the two systems, and what criteria to use to decide the integration architecture.
Continuous improvement: what to change in practice
The eight concrete changes that pay off most in a maintenance plan: periodicity, checklist templates, stock, workload distribution, alert intake, and replacement criteria.
Use your ERP with the GMAO Cloud mobile app
How what a technician records on mobile reaches the ERP: what data goes to each system, what connectors exist, and what to decide before connecting anything.
Analyzing breakdowns so they don't repeat
What to do with corrective maintenance history: finding the repeat failure, deciding whether to repair or replace, and turning a breakdown into a preventive plan.
Corrective maintenance: how it's managed
What corrective maintenance is, why it should be bounded rather than eliminated, and how a breakdown is managed from alert to close-out with data.
Problems a CMMS solves (Part 2)
The underlying maintenance problems: not knowing what things cost, knowledge that leaves with people, and not being able to prove what was done.
Problems a CMMS solves (Part 1)
Day-to-day maintenance problems: reports that get lost, work with no owner, repeat visits, and material that never turns up, and what solves each one.
Document management in a CMMS
What documentation a maintenance department handles, why it gets lost, and how it gets organized inside a CMMS to serve as traceability and as proof.
Starting continuous improvement without a history
What you can measure and fix from the first month of a maintenance system, when you don't yet have enough data to compare periods.
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