Plant and line hierarchy
Line, system and unit, each with its own history. This is what lets you answer for a specific line when it’s requested.
Food and beverage
Here, maintenance is also food safety
A worn gasket, a lubricant that isn’t food-grade, or a cold room that climbs two degrees overnight aren’t maintenance incidents: they’re product incidents. And they get audited as such.
Who it’s for
For food and beverage manufacturers, bakeries and workshops, fruit and vegetable packing plants, temperature-controlled distribution platforms, and central kitchens. Companies where the facility not only has to work — it has to be able to prove it worked within set parameters, because what comes out of it gets eaten.
What sets this plant apart from any other
The machine looks the same. What’s required around it doesn’t.
- A repair in the production area requires recording exactly what was done and with which materials.
- Temperatures get jotted on a sheet that then has to be archived for years.
- The audit asks for the history of a specific line, and it has to be reconstructed.
- Maintenance downtime competes with continuous production shifts.
- A poorly closed repair can end up freezing an entire batch.
What it solves
The same maintenance operation, with the record-keeping this sector requires.
Readings with a valid range
Temperatures, pressures and parameters with a minimum and a maximum, so a deviation is caught the moment it’s logged, not months later in a file review.
Preventive maintenance by line stoppage
An annual forecast grouped by shutdown window, so you can negotiate with production instead of fighting for every single visit.
Spare parts and consumables with batch tracking
Lubricants, gaskets and other items in contact with the product, each with its batch and full traceability back to the work order where it was used.
Certificates with expiry
Spec sheets, food-grade compliance certificates and calibrations, attached to the equipment and warning before they lapse.
Exportable history
The maintenance log by unit and the record of visits, in the format you need to deliver and with the same filters you were already viewing.
Audits don’t come with much notice
The food industry gets audited a lot, and each scheme asks for different things: IFS, BRC, ISO 22000 or the plant’s own HACCP plan each require, in their own way, being able to prove what was done on the equipment, when, and by whom. None of these standards certify a piece of software, and no software makes you compliant with them: what a CMMS does is make sure the proof exists without having to prepare it. When every visit is logged against its equipment, with a completed checklist, its materials and a signature, answering "show me this line’s history" goes from a week of work to a filter and an export.
The cold chain is an asset, not just a reading
Temperatures tend to be treated as a record that gets filed away and never looked at again. Seen as part of the equipment’s maintenance, they say a lot more: a cold room that’s taken three months longer to reach its set point is signaling something, and that signal arrives weeks before the breakdown and before the product is compromised. Logging readings against the equipment — not just against the date — is what turns a compliance record into usable maintenance information.
Shall we look at it with your way of working?
Leave your details and we will get in touch to see whether we fit. No commitment, no lock-in period.
Working in the production area
Maintenance work in a food plant comes with conditions that don’t exist elsewhere: materials rated for food contact, tools that can’t leave residue, post-work cleaning protocols, and sometimes the obligation to prove that everything that went into the room came back out. All of that can be turned into checkpoints within the visit’s task list, so they become part of the job and leave a record, instead of depending on whichever technician happens to know the house rules.
The scheduled shutdown is where the year is decided
In a food plant, most heavy maintenance is concentrated in shutdown windows: end of season, format changeovers, deep cleaning. These are short, expensive windows with a lot of people working at once, and what decides whether they go well isn’t what happens during the shutdown but what was prepared beforehand. Having the job list locked down, the materials checked in the warehouse, and permits and contractors confirmed ahead of time is the difference between making the most of the window and discovering halfway through that a part is missing with a two-week lead time. Preparing a shutdown is, at its core, an information exercise: what’s pending on each unit, what got postponed waiting exactly for this occasion, and what the technician recommended the last time they opened it up.
Traceability applies to maintenance too
The food industry is used to product traceability and applies far less of that same rigor to maintenance, even though the logic is identical. What was worked on, on which unit, who did it, what materials were used and what was checked at the end are data of the same kind as a product batch, and they’re exactly what gets requested when investigating a quality incident or answering a customer audit. Recording them adds no extra work if the recording happens where the visit itself happens, inside the report the technician is already filling in. What adds work — a lot of it — is reconstructing it afterward from the memory of whoever was there, which is what ends up happening when maintenance gets jotted down in a notebook.
Frequently asked questions
Does the software certify me for IFS, BRC or ISO 22000?
No, and be wary of anyone who says otherwise: those standards certify the company, not a tool. What the system does is make sure the maintenance proof exists and can be handed over without reconstructing it: history by unit, completed checklists, materials used and signatures.
Can temperatures and parameters be recorded?
Yes, as reading fields within the visit’s task list, with a minimum and maximum value. A measurement out of range is caught the moment it’s logged, not months later during a file review.
Can I trace which materials were used in a visit?
Yes. Consumption is charged from the work order against the warehouse, and batch-tracked materials keep their traceability all the way to the work order where they were used.
How does it fit with production shutdowns?
With the annual preventive forecast you can group whatever requires stopping production by shutdown window, and bring a proposal to the scheduling meeting instead of negotiating every visit separately.
Does it work if maintenance is handled by an outside company?
Yes. The maintenance contractor logs in through a restricted portal and records what was done inside the system, so the history — which is what you’ll be asked for in the audit — stays at your plant.
Bring us a line
In the demo we’ll set up its equipment, its ranged readings and its preventive plan, and see what would show up in an audit.