Every zone with its equipment
Machine room, pool tank, changing rooms, courts, spa. With its history, to know what each zone really consumes.
Sports facilities
Facilities used many hours a day and maintained few
A gym is open fourteen hours a day and a municipal pool never closes. Wear follows the pace of use, but maintenance usually follows the pace of what breaks.
Who it’s for
For municipal sports centers, private sports clubs, gym chains, clubs, indoor pools and spa complexes. Whether they’re run directly by the owner or operated under concession by a sports services company, which is the most common case for public facilities.
What breaks, and why it hurts
In a sports facility a breakdown is visible immediately — to the member, not the technician.
- A gym machine out of order is the one everyone wanted to use that day.
- Pool water doesn’t allow for improvisation: there are parameters that get measured and logged every day.
- Changing rooms and showers concentrate plumbing and hot water failures, right where they’re most annoying.
- Climate control for an indoor pool is expensive to maintain and very expensive to neglect.
- If the facility is municipal, you have to report back to the town hall with data.
What it solves
Maintaining a building with a lot of public and a lot of water.
Water checks with ranges
Chlorine, pH, temperature and turbidity as readings with a minimum and a maximum, logged against the pool tank instead of on a loose sheet.
Preventive maintenance for gym equipment
Treadmills, ellipticals and weight machines have their plan by hours of use or by period, inherited from the model.
Reports from the front desk
Whoever is at the counter opens the incident with the photo and the location, without having to track down a technician.
Building obligations
Legionella, fire protection, HVAC systems and low voltage, with their frequency and their documentary proof.
Reporting back
Report of what was done by period and facility, which is what the owner asks for when the service is under concession.
Water is the asset that demands the most discipline
Pool water treatment is checked several times a day, always logged, and inspected frequently. Keeping it on a laminated sheet next to the pool tank works fine until you need to prove what happened three months ago or understand why chemical consumption has spiked. Logging those readings as part of maintenance —against the pool tank, with valid ranges and with who took them— gets you the same as the sheet, plus two things: an automatic alert when a value goes out of range, and the historical series that explains whether the problem is the treatment, the filtration system or the number of bathers.
Shall we look at it with your way of working?
Leave your details and we will get in touch to see whether we fit. No commitment, no lock-in period.
Maintenance at the pace of use
A treadmill in a gym with fifteen hundred members doesn’t wear like the one in a hotel. That’s why a calendar-based plan falls short in heavily used facilities and is overkill in lightly used ones. When gym equipment has an hour counter, maintenance can be anchored to actual use instead of a date, which is exactly what the manufacturer recommends and almost nobody actually does. The practical effect is twofold: fewer breakdowns on the most-used machines and fewer pointless interventions on the ones barely touched.
Usage peaks and the maintenance window
A municipal or private sports facility has a very marked occupancy calendar —September, January, summer— and a maintenance window that’s exactly the opposite. The problem is that window isn’t always used well, because in the off-season there’s less staff and less pressure, and what doesn’t push gets postponed. Planning the year in reverse, concentrating everything that requires closing a zone or stopping a system into the low seasons, is a decision made once that pays off for the rest of the year. And it has a side effect you notice in the complaints: maintenance done while the facility is full annoys users even when it goes well, and a good part of how the service is perceived hinges on that.
Frequently asked questions
Can it also handle cleaning and janitorial work?
Yes, with the same mechanics as maintenance: recurring services with their frequency per zone and a record of execution. In a sports facility this is worth doing, because a lot of user complaints don’t distinguish between a breakdown and a cleaning task, and keeping them in two systems forces someone to act as a bridge every day.
Does it cover mandatory facility inspections?
They’re scheduled as preventive maintenance with their frequency and checklist, and the documentation they generate is attached to the facility with its validity date. Which regulations apply to your specific case is determined by whoever holds the relevant technical authority; the system schedules it, logs it and alerts before it expires.
Can facility staff open reports?
Yes, and it’s what changes operations the most. Whoever notices a gym machine making noise or a shower not heating up is the floor monitor or the front-desk person, not maintenance staff. Giving them a direct channel with photo and location turns the whole staff into the first line of detection.
Does it work for facilities run under concession?
Yes, and that’s where the usual question comes up: it’s best for the system to belong to the facility owner and not the concessionaire, because otherwise the history of what was done leaves with the contract and the next operator starts from zero.
Does it handle daily pool water control?
Yes, as readings within the checklist, with a minimum and maximum value. They’re logged against the pool tank and with who took them, and an out-of-range reading is caught the moment it’s logged.
Can gym equipment be maintained by hours of use?
Yes. Assets support counters and their readings, so maintenance can be anchored to actual use instead of a fixed date, which is what the manufacturer usually recommends.
Does it work if the facility is under concession?
Yes, and it’s the most common case in municipal facilities. The operating company works within the system and the owner can have their own access to see what’s been done without depending on a monthly report.
Does it cover mandatory inspections?
They’re managed as preventive maintenance with their checklist and documentation: legionella prevention, fire protection, HVAC systems or low voltage, with a record of what was inspected and with what result.
Does it work for several facilities at once?
Yes. Each center is its own site with its own equipment, and the reports let you compare spending and incidents across facilities using the same criteria.
Set it up with your facility
In the demo we’ll add your zones, your equipment and the water checks, and see what would be logged every day.